200 Elgin Street, Suite 601
Ottawa, Ontario K2P 1L5
Tel: (613) 569-1158
Fax: (613) 569-4532

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fmi*igf IS HIRING!

Job Posting3

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 Executive Assistant / Event Planner Position - September 2017

The Financial Management Institute of Canada (fmi*igf) is looking for an executive assistant to complete its team and help move the organization in a new and exciting direction. This person will report directly to the CEO, as well as, provide support for its learning events. fmi*igf is a well-recognized not-for-profit organization that offers professional development to all levels of governments across Canada through its learning events, online courses, webinars and e-Journal.


200 Elgin Street, Suite 601,
Ottawa, Ontario, K2P 1L5


Full-time (37.5 hours / week), permanent position with vacation, sick leave and a benefits package.



Start date:

  • Provide National Office reception and various executive administrative support services.
  • Organize and prepare meetings, as well as, act as Recording Secretary to the National Board of Directors and the Chapter Advisory Council.
  • Assist in various other special projects under the direction of the CEO or other staff.
  • Assist with proofreading and translations for the registration system, website, marketing products and e-Journal.
  • Assist in programming and testing of the registration system before the launch of event registration, including writing, in both English and French, of automatically generated emails.
  • Provide registration support to delegates, coordinators, and fmi*igf Chapters, including modifications, cancellations, invoice payments, etc.
  • Assist with miscellaneous queries on the registration system.
  • Create various event, including researching and analyzing data.
  • Provide new products ideas that would benefit existing systems, including evaluation, testing, and report recommendations.
  • Prepare and coordinate shipments of materials to respective event venues.
  • Plan for and order event supplies.
  • Prepare event badges and registration packages for VIPs.
  • Set up and manage on-site registration, greet delegates and field questions.
  • Prepare and distribute CPLD certificates after each event.



  • Successful completion of post-secondary education in the Executive Office Administration program.
  • Experience with Microsoft Office Suite.
  • Applied knowledge of social media.
  • Experience with databases an asset.


  • Proficiency in both English and French in writing, reading and conversation.
  • Strong interpersonal skills, with experience in greeting people, both in person and over the telephone, and responding to written correspondence/emails.
  • Strong multi-tasking organizational skills.
  • Capacity to work both independently and as a team member.
  • Initiative and ability to work with minimum supervision.

Please forward your resume and cover letter to the fmi*igf National Office at  before Friday, October 6th, 2017. Your cover letter must state how your qualifications and experience meet those of the advertised position. Only those invited for an interview will be contacted. We thank you for your interest in the Financial Management Institute of Canada (fmi*igf).

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