The name shall be "The Financial Management Institute of Canada
- Halifax Chapter, hereinafter referred to as the "Halifax
2.1 The objective of the Halifax Chapter shall be to:
- To be an advocate and leading source in Nova Scotia on sound
financial management practices related to accountable, economical,
efficient and effective management of public sector resources.
- To promote members' understanding of the best practices for
management of resources in the Public Sector.
- To provide learning and networking opportunities for members to
enhance their knowledge of developments in public sector resource
- To actively facilitate and encourage the integration of the
financial function with the broader management function in its
promotion of a more professional and progressive financial
3.1 Membership in the Halifax Chapter is open to persons
employed in or interested in public sector financial management
3.2 There shall be three classes of membership:
- regular membership - individuals who pay annual fees and have
voting rights, and
- honourary membership - individuals who are not required to pay
annual membership fees and have no voting privileges.
- corporate membership - representatives of organizations who pay
the appropriate annual corporate membership fee in order to obtain
the flexibility to send various employees to activities of the
Institute. The designated representatives of corporate members
shall have the same rights and benefits as regular members.
3.3 Further qualifications for each class of membership shall be
defined, from time to time, by the Chapter Board of Directors.
4. Membership Fees
4.1 The membership fee structure shall be determined by the
Board of Directors in conjunction with the Executive Committee of
FMI National. Membership fees will be paid in full to the Financial
Management Institute, Halifax Chapter. The National FMI fee will be
remitted to Ottawa by the Halifax Chapter along with individual
5. Fiscal Year
5.1 Each Halifax Chapter year shall coincide with the FMI
National fiscal year, currently July 1 to June 30.
6. Board of Directors
6.1 The Board of Directors of the Halifax Chapter shall consist
of not less than four and not more than twelve members whom shall
be elected at each Annual Meeting. The immediate Past President
will automatically also be a member of the Board of Directors.
6.2 The Board of Directors shall co-ordinate all routine
business of the Halifax Chapter, fill vacancies, appoint committees
(as required) and arrange guest speakers. The Board of Directors
shall also determine the frequency and topics of general meetings,
as well as act in emergencies.
6.3 The Board of Directors shall have the authority to approve
and amend administrative policies and the annual budget for the
Chapter. All policies will be maintained in a Policy Manual and
will be available for viewing by any member of the Chapter.
6.4 The Board of Directors may include the following
- 1st Vice-President,
- 2nd Vice-President,
- Membership and Liaison Coordinator, and
- Programs Coordinator
6.5 The President shall ensure that the Duties of the Executive
are fulfilled by combining positions if necessary
7. Powers and Duties of Members and Officers
7.1 The President shall be the Chief Executive Officer of the
Halifax Chapter and shall preside at all meetings of the Halifax
Chapter. Other duties shall include general Chapter direction and
liaison with FMI National in Ottawa.
7.2 In the absence of the President, the duties of President
shall be performed by the 1st Vice-President. The 1st
Vice-President shall be responsible for coordinating Chapter
affairs and maintaining contacts within government departments.
7.3 In the absence of the 1st Vice-President, the duties of 1st
Vice-President shall be performed by the 2nd Vice-President. The
2nd Vice-President shall be responsible for the Annual Report of
7.4 The Secretary shall keep minutes of meetings of the Halifax
Chapter, conduct Chapter correspondence and generally carry out the
instructions of the Chapter Board of Directors related to these
7.5 The Treasurer shall collect receipts, pay expenses, operate
a bank account and maintain a set of accounting records for the
Halifax Chapter, in accordance with FMI Chapter Guidelines. The
Treasurer shall present a financial statement at all Chapter
7.6 The Membership and Liaison Coordinator shall be responsible
for attracting and increasing membership and
maintenance of Chapter mailing lists in conjunction with FMI
National. The Membership and Liaison Coordinator shall also be
responsible for the dissemination of FMI information to
contacts in other government departments,
interested individuals and associations.
7.7 The Programs Coordinator, in conjunction with the President,
shall make all necessary arrangements for FMI events. The Programs
Coordinator shall also ensure that effective communications with
Chapter members are maintained.
7.8 The Past President shall provide guidance and assistance to
the Board of Directors when requested.
8. Meetings of Members
8.1 The annual or other general meeting of the Chapter shall be
held at such time and place as the Board of Directors may, from
time to time, determine. An annual general meeting must be held in
each calendar year, no more than fifteen (15) months after the last
annual general meeting.
8.2 Only the business referred to in the notice of the annual
meeting, or of a special meeting, shall be dealt with at the annual
general meeting, or at the special meeting. However, with the
consent of two-thirds (2/3) of the members present at any annual or
special general meeting, any new or additional business, except for
the matters referred to under the heading "Amendments to By-Laws",
may be introduced and may be dealt with at such meetings, even
though notice of such business had not been given.
8.3 At each annual general meeting, the Board of Directors shall
report to the members the pro forma financial statements, the most
recent report of the financial statement review, and an annual
operational/activity report. Directors shall be elected and any
other business may be transacted as may be properly brought before
8.4 Notices in writing of annual or general meetings, setting
out the purposes of such meetings, shall be sent to the most recent
email address of all members of the Halifax Chapter at least 15
calendar days prior to the date of each such meeting.
8.5 A quorum shall consist of five regular members.
8.6 A decision of a majority of regular members present and
constituting a quorum shall be a decision of the Halifax
8.7 No error or omission in notice for a Chapter meeting shall
invalidate such meeting. Any Director may, at any time, waive
notice of any such meeting and may ratify and approve of any or all
proceedings taken or had thereat.
8.8 The rules contained in "Robert's Rules of Order" shall
govern the conduct of all meetings of the Halifax Chapter.
9. Meetings of Board of Directors
9.1 Meetings of the Chapter Board shall be held at the call of
the President. A quorum shall consist of a majority of the elected
9.2 A decision of a majority of Directors present and
constituting a quorum shall be a decision of the Board.
10. Nominating Committee
10.1 The Nominating Committee shall be chaired by the Past
President and shall consist of the Chairperson and at least two
other regular members of the Chapter selected by the Chairperson.
The selection of the Nominating Committee members is subject to the
approval by the Chapter Board.
10.2 If the immediate Past President is not able to chair the
[Nominating Committee, the Chapter Board shall appoint a
10.3 The Nominating Committee shall provide to Chapter members
at the Annual Meeting of the Chapter, their recommendations for
members and officers of the Board of Directors.
11. Standing Committees
11.1 The Board shall have no Standing Committees however,
Directors with specific responsibilities may enlist the assistance
of regular members to assist them with the execution of their
11.2 Ad Hoc Committees may be formed by the Board of Directors
to carry out specific tasks and will be dissolved at the completion
of their mandate.
12.1 Only regular members shall have voting privileges.
13. Signing Authority
13.1 Any two of the President, 1st Vice President, 2nd Vice
President, Secretary and Treasurer will be authorized to sign on
behalf of the Chapter.
14.1 The Board of Directors shall appoint an another member of
the Chapter to review the financial statements of Chapter. The
annual financial statements shall be submitted to FMI National in
Ottawa following approval at the annual meeting.
14.2 The annual financial statements shall be made available to
members at the Annual Meeting or upon specific request by a
15. Amendment of By-laws
15.1 The By-laws of the Chapter may only be amended at the
Annual Meeting and any proposed amendments must accompany the
notice of meeting as per Section 8.3
15.2 Approval of any amendments must be sanctioned by 2/3 of the
Regular Members present at the meeting.
16. Interpretation of By-laws
16.1 In the event of a dispute arising as to the intent or
meaning of these by-laws, the interpretation of the Board of
Directors shall be final.
17. Indemnity of Directors and Members
17.1 No member of the Board of Directors, or a committee
thereof, shall be personally liable for damages arising out of any
actions, as a Director or Member of Chapter, other than actions
arising from misconduct, default, malfeasance or acts contrary to
the instructions of the Board of Directors.
17.2 The Board of Directors shall, from Chapter funds, indemnify
all Directors and Members against any judgment issued for which, by
Article 17.1, the Director or Member is not personally liable.