Montreal Chapter

The objectives of the FMI – Montreal Chapter are to:

1. 1. Improve the effectiveness of managers working in the public and parapublic sectors.
   2. Promote networking and information sharing between members through our activities
   3. Improve our members’ knowledge and expertise in different areas relating to the management of public-sector resources, and communicate new management practices to them.
   4. Provide high-quality activity programming, with distinguished speakers, adapted to our members’ needs and professional interests.

Membership in the FMI – Montreal Chapter is open to all persons interested in public-sector financial management.

3.2 MEMBERSHIP CLASS

Regular Member:

Only one membership class is established by these rules, namely the class of regular members. A regular member is one who joins as an individual and whose annual membership fees have been paid. Regular members shall have the right to vote and enjoy certain privileges (e.g. special rates, exclusive access to certain activities). If a regular member cannot attend an activity himself, he may be replaced by another person of his choice for the duration of the activity. His replacement shall then enjoy the special rate for this specific activity.

Annual membership fees are set by the Board of Directors for the period determined by the Board. These fees shall be paid by the due date set by the Board of Directors; the Board shall ensure that the relevant share is submitted to the Financial Management Institute of Canada – National Board of Directors, together with the appropriate information.

Under normal circumstances, member status shall be valid for a period of twelve months, from July 1st to June 30th of the following year. However, membership status shall end on the last day of June, regardless of when that status was acquired.

Unless otherwise decided by the Board of Directors, the fiscal year for this chapter shall end on June 30 of each year.

The Board of Directors shall consist of no fewer than five (5) Directors and no more than ten (10). The Directors shall be elected at the annual general meeting for a term of two (2) years. Each President of the Board of Directors shall, upon completing his term, automatically be a member of the Board of Directors for a period of no more than two (2) years.

In the event of a resignation during the fiscal year, the Board of Directors may fill a position temporarily. However, this position must be filled by an election at the next annual general meeting of members.

In the event that, following one or more resignations, the number of members on the Board of Directors falls below five (5), and it is not possible to designate one or more temporary replacements, the Board of Directors may continue to exercise all of its powers normally until the next annual general meeting.

The Board of Directors of the Montreal Chapter shall, no later than one (1) month after the annual general meeting, fill the positions of President, Vice-President, Treasurer and Secretary from among its Directors. Except in the event of a resignation during the fiscal year, these positions are filled for a period of one (1) year, until the next annual general meeting. The Board of Directors may decide not to fill the position of Vice-President, if it deems this appropriate.

The quorum for a meeting of the Board of Directors is constituted by an absolute majority of current Directors.

A decision made by the majority of the members of the Board of Directors present at a meeting and constituting a quorum shall constitute a decision made by the Board of Directors. In case of an equality of votes, the President shall cast the deciding vote.

All members of the Board of Directors shall serve on a volunteer basis, and shall not receive any remuneration for their services. Certain expenses incurred in the performance of their duties as members of the Board of Directors may be reimbursed with the Board’s authorization, and in accordance with the guidelines in place for financial practices.

The President chairs all meetings of the FMI – Montreal Chapter. He is an ex-officio member of the Financial Management Institute of Canada – National Board of Directors.

The Vice-President shall assume the President’s tasks in the event of the President’s absence or incapacity.

The Secretary is responsible for the registry. He prepares the agenda for meetings and keeps minutes.

The Treasurer manages the treasury, records transactions in the accounting books, and sees to the preparation of the various interim and annual financial statements.

The Board of Directors shall, on an annual basis, call a general meeting of the members of the Montreal Chapter.

The Board of Directors may call members to a special general meeting of the FMI – Montreal Chapter.

The Annual General Meeting shall be held in the six (6) months following the end of the fiscal year to take the following actions:

• to elect the Directors;
• to adopt the Rules and any modifications thereto;
• to receive the financial statements;
• to receive the President’s report.

The notice calling members to the Annual General Meeting or Special Meeting shall be communicated in writing, by fax or by email no less than fifteen (15) days before the meeting is to be held.

A decision made by an absolute majority of the members present at a general meeting shall constitute a decision made by the Montreal Chapter.

An error or omission in the notice of convocation to a meeting of the Board of Directors or to a general meeting of members shall not invalidate the occurrence of this meeting.

The Board shall meet at least four (4) times per year, including one (1) meeting in the month following the Annual General Meeting and one (1) meeting in the quarter preceding that Meeting.

The other meetings may be held at any time deemed appropriate by the President, provided that the Secretary is able to inform the members of the Board of Directors seven (7) days prior to the meeting’s occurrence.